Professional Business Letter Closings to Make an Impact

The best way to close a business letter is to strike a careful balance between friendliness and professionalism. The letter should be closed in a way that suggests a more personal touch to the letter but shouldn’t be too formal or informal.

Ideally, you’re looking for a way to close the letter that makes the recipient feel like it’s an authentic message from you but without feeling too familiar or out-of-place from the rest of the content in the business letter.

To help with closing a business letter, we’ve selected some of the best examples of business letter closings.

Best Business Letter Closing Examples

A formal business letter is an important tool in communication, and the closing matters just as much as the content.

We’ll explore some of the most effective ways to conclude your letter with professional closings, ensuring you leave a lasting impression each time.

Best

Best is a classic way to close business letters since it is succinct, polite, and feels a bit more personal as a letter ending. It works great for different contexts, so it can be used quite a bit as a proper closing for a letter.

Best Regards

To add a more personal touch and extend the letter ending, you can close the letter with ‘Best regards.’ It’s more of a formal closing comparatively and also suggests a more personal connection with the person.

Best Wishes

Best Wishes works well when you write a follow-up and want a more formal closing without seeming impersonal. ‘Best wishes’ is more of a polite closing that still has a level of professionalism to it.

Hope this Helps

If you’re looking for closing sentences for professional letters, ‘hope this helps’ is a good option. This is a more appropriate option for letter endings when you’ve provided a response that includes a solution of some kind or answered a question the other person may have had.

Hope to Talk Soon

If you’re looking for closing phrases that suggest the recipient should follow up, ‘hope to talk soon’ is a good way to end a letter. It subtly suggests that the other person should respond to your message and that you look forward to speaking to them.

Kind Regards

If you’re looking for a formal closing, something like ‘Kind regards’ works well. It’s professional and polite but also doesn’t leave an option for a response. If you’d like to be a bit more firm in the email without seeming too closed off, you can use Kind Regards or a variation such as Kindest Regards.

Respectfully

Certain closings, such as ‘Respectfully,’ are best suited for a specific type of business letter, such as a cover letter. It’s a polite way to end a letter without suggesting too much familiarity with the hiring manager. For a formal letter, closings such as respectfully work well, either in a physical letter or an email.

Sincere Thanks

You can use this option if you’ve worked with someone and greatly appreciated the efforts or if someone answered a question or provided a solution. It’s a nice way to close a letter in a professional setting and end the last word of the letter on a good note.

Sincerely

‘Sincerely’ is best used as a more neutral greeting that can work across any kind of formal letter, including a cover letter or other types of business and personal letters.

Take Care

Another good closing option is ‘Take care,’ but you can’t use it in every setting. This is less formal than some of the other options, so feel free to use it in a more personal letter or when writing to someone you know quite well professionally.

Thank You for Your Time

You can use this closing phrase when writing a follow-up email of some kind, such as after an interview or call with a client. It shows that you appreciate their schedule and the time they have taken out to talk to you.

Warm Regards

For a letter closing that is a little more formal but still feels personal, adding the word ‘warm’ can help. It’s a more expressive way to sign off the letter without seeming like too much for a business letter.

Warm Wishes

Similarly, this is another way to end the letter on a less formal note without losing professionalism. It also works well as a way to close holiday greetings, especially on a specific date such as Christmas and New Year.

With Thanks

Another way to show appreciation, a sign off like ‘with thanks’ is great in business letters where someone has been a big help or made significant contributions. It shows appreciation and that you’ve given prompt attention to what they’ve accomplished.

Yours Faithfully

‘Yours faithfully’ are good words to end on for letters that are more formal in nature. It’s a sign off that is personable yet professional and sounds a bit different from the other greetings, so it’s more unique.

Yours Truly

This type of closing is best used for someone you know well, and it’s a complimentary closing that sounds friendlier than some of the others. It can also be a good choice for introductory emails and networking, and client emails.

Regards

“Regards” is a universally acceptable closing, offering a touch of warmth without being overly informal. It’s suitable for most types of business communications.

With Appreciation

This closing is perfect when you want to express gratitude. It’s slightly more formal than “Thank You” and is suitable for instances where you’re acknowledging support or assistance.

Cordially

“Cordially” conveys a sense of warmth and friendliness while maintaining a professional tone. It’s suitable for business letters where you have a cordial relationship with the recipient.

With Gratitude

Similar to “With Appreciation,” “With Gratitude” is a heartfelt way to express sincere thanks, especially in situations where the recipient has gone above and beyond in their assistance or support.

In Appreciation

This closing is another variation for expressing gratitude. It’s particularly effective in correspondences following an event, service, or favor where you want to acknowledge the recipient’s effort.

Cheers

“Cheers” is a more casual and upbeat closing, suitable for business communications in less formal environments or when you have an established informal relationship with the recipient.

All the Best

This closing is versatile, friendly, and slightly more personal. It’s suitable for a range of situations, from regular correspondence to farewells.

In Solidarity

Useful in contexts where you’re expressing support for a cause or a shared mission. “In Solidarity” is a powerful closing statement that signifies unity and common purpose.

Looking Forward

Ideal when you anticipate future interactions or outcomes. “Looking Forward” sets a positive tone for ongoing projects or continued discussions.

Until Next Time

This phrase is appropriate for ongoing business relationships where regular communication is expected. It implies continuity and the anticipation of future interactions.

Yours Respectfully

A formal and respectful closing, “Yours Respectfully,” is appropriate for communications with senior officials or in formal requests where you wish to express a high level of respect.

In Service

This closing is ideal for letters where you’re offering assistance or confirming commitment to a project or cause. It underscores a sense of duty and dedication.

Eagerly Awaiting

Use “Eagerly Awaiting” in situations where you’re looking forward to a response or a future event. It conveys enthusiasm and anticipation.

With Commitment

Suitable for business communications that involve projects or collaborative efforts. “With Commitment” emphasizes your dedication and reliability.

Warmly

“Warmly” is a personal and friendly closing, best suited for less formal business letters or correspondences with familiar associates.

What is a Business Letter Closing?

Business correspondence is about creating a strong connection with the recipient. A business letter closing is a complimentary closing that you can use to end your business letter on a professional note and signal to the recipient if there are any actions they can take after seeing the message.

Tips for the Perfect Business Letter Closing

To create a positive impression with your business letter, certain elements should be included. If you’re not very experienced in writing these letters, a business letter template can assist you in the beginning. You can continue to enhance every part of the letter, including the closing. Here are some tips for the perfect business letter closings:

• For a printed letter: Include a complimentary closing, contact information, your typed name, and a handwritten signature underneath.
• For a professional email: Conclude by summarizing the key points, followed by your typed name, title, phone number, and a complimentary closing.
• Proofread: Always scan for grammar mistakes and any glaring errors before sending.
• Call to action: To encourage the recipient to take action after reading your message, consider including a call to action (CTA) as a closing statement, such as ‘hope to talk soon.’ This conveys a gentle prompt for them to respond.

Tip for Perfect Business Letter Closing	Printed Letter	Professional Email
Components	Complimentary closing, contact information, typed name, handwritten signature	Summary of content, typed name, title, phone number, complimentary closing
Formatting	Complimentary closing and contact info at the end, typed name below	Summary of content, typed name, title, phone number, closing
Proofreading	Essential to scan for grammar mistakes and errors before sending	Important to check for grammar and clarity before sending
Call to Action	Consider adding a subtle CTA for recipient to take action	CTA can be included to prompt recipient to respond or take action
Importance	Creates a professional impression and adds a personal touch	Summarizes key points and provides contact details

Business Letter Closings to Avoid

Some closings should be avoided in a professional context as they may seem too familiar and could ring as unprofessional. To avoid that, here are some business letter closings to avoid:

1. Not including a closing at all
2. Thx/Regrds/other chat speak
3. Love/Lots of love
4. Sent from my iPhone
5. Emojis
6. Yours

Conclusion

In conclusion, the closing of a business letter plays a crucial role in leaving a lasting impression on the recipient. It should strike a balance between professionalism and friendliness, making the letter feel authentic and respectful.

By following the tips provided and using appropriate business letter closings, you can enhance your communication and build stronger relationships with your recipients. Remember to proofread your letter before sending to ensure it is error-free and conveys your message effectively.

Choose from the examples of business letter closings to find the one that best suits your communication style and the context of your letter.

Avoid using unprofessional closings, and chat speak to maintain a level of formality in your business correspondence.

A thoughtfully written business letter closing can create a positive impression and enhance your professionalism in the recipient’s view.

Image: Depositphotos

This article, “Professional Business Letter Closings to Make an Impact” was first published on Small Business Trends