Top 5 Review Of The Best Party Rental Software

Whether your rental operation is growing faster than you can keep up or you’re facing an uphill battle to start your new small business, investing in party rental software can help you to overcome the myriad of challenges that are so common in the rental industry.

In this guide, we recommend five leading event rental software platforms to help you find the one that’s best suited to overcoming your most pressing obstacles and take your business to new heights. 

Related: How to start a party rental business

1. TapGoods

Best All-Round Party Rental Software 

TapGoods Pro is an industry-leading rental management system that earns widespread acclaim thanks to a winning combination of competitive pricing, ease of use, and a comprehensive library of features. 

If you’re a small business owner struggling to keep up with party rental demand, TapGoods can come to the rescue by handling everything from asset tracking, scheduling party equipment rental bookings, and managing payments, all from the same system. 

Ultimately, this means you can spend less time managing your business and more time growing it. 

Speaking of growing, we’re equally impressed by the ability to manage barcoded inventory across multiple warehouses and even plan deliveries with integrated truck routing, making it the ideal platform for rental companies on the rise. 

TapGoods Pro Pricing

TapGoods is available as a monthly subscription service from $69 to $999 per month. All programs included unlimited inventory and orders.

• Try TapGoods Pro

2. Booqable

Best for Online Rentals 

There once was a time when running a party rental business online meant setting up a website using a platform like Shopify or WooCommerce, then piling on a host of plugins and third-party tools to handle backend rental operations like inventory availability and invoicing. 

Booqable solves that problem by combining business management and eCommerce features into one handy and intuitive platform.

Upload your products, and they’ll automatically be displayed on a mobile-friendly online store complete with beautifully elegant templates that are ideal for wedding equipment rentals or any business catering to upscale events. 

Your customers can then find the items they want to rent, enter their credit card data thanks to the secure payment processing tools, and have their online reservations sent straight to your order management tools.

Behind the scenes, Booqable automatically tracks your rental inventory and updates in real-time when a customer hires a piece of equipment to avoid the frustrating headaches that come with double bookings. 

Elsewhere, the range of integrations makes it easy for customers to make card payments directly through your site, track the delivery of their items, and arrange pickups and returns. 

Booqable Pricing

Bookable offers a 14-day free trial so that you can test-drive its services. If you decide to stay with it, you’ll need one of three plans which range from $29 to $249 per month. All plans include an online rental website, unlimited products, and unlimited orders. 

• Try Booqable

3. Point of Rental 

Best for Tent and Marquee Rental 

Point of Rental is one of the best mobile apps for rental businesses focusing on tents, marquees, and other party event furniture. 

The platform offers a beginner-friendly online rental portal where customers can find the exact tent, marquee, or canopy they need based on its style, dimensions, capacity, and other essential factors. 

The highlight, however, is the integration with top event design software PartyCAD, which means you can create both 2D and 3D event models and build video walkthroughs to help clients visualize their setup and increase the likelihood of securing a booking.

Those event designs can then be used throughout the rest of your system to produce automated quotes, assign inspections, and plan your shipping and dispatching, all from the same dashboard. 

Beyond that, Point of Rental offers all the additional tools designed to make your client’s event management projects easier, including 24/7 self-service rentals delivered by secure, smart technology equipment lockers.

Point of Rental Pricing

As a platform for large-scale equipment vendors, Point of Rental offers customized pricing plans based on your needs. You’ll need to book a demo to discuss your options with a sales agent. 

• Try Point of Rental

4. EZRentOut

Best for Customer Service 

Delivering best-in-class customer support is a challenge for any business, especially one with as many frantically-moving parts as a party rental company. 

That’s where EZRentOut comes into its own. 

Along with all the standard features you’d expect from rental management software, such as bookings, scheduling, and inventory management, the real highlight is the excellent Customer Relationship Management (CRM) feature.

Flexible enough to accommodate both B2B and B2C customers yet organized enough to ensure you never confuse one for the other, this in-built CRM offers the capability to input customer data from online bookings, social media, phone orders, and walk-in purchases. Meanwhile, the order management tools let you take that data and generate a new invoice at the click of a button.

The best part is that the platform allows you to communicate with your customers in real-time via your EZRentOut dashboard, saving you the trouble of switching to a different tool you and your customers need to interact with each other.

EZRentOutPricing

You can try EZRentOut free for 15 days with access to all of the available features. Paid plans run between $79 and $299 per month. 

• Try EZRentOut

5. InTempo

Best for Equipment Maintenance and Management

Making sure you get the right rental equipment out to the right customers on the proper schedule is a full-time job in itself, and that’s before you even think about all the extra hard work you need to put in to ensure your inventory is always at its best. 

Not only does InTempo’s party rental software help streamline your rentals and sales, but it also saves you hours in managing and maintaining your equipment.

You can set notifications to remind you when equipment is due for a maintenance check, as well as view data-rich maintenance history reports to help you make smart financial decisions when repairing or replacing your business’s most valuable assets. 

This is just one of the ways that InTempo’s rental management platform puts data to work in making your life easier. 

Elsewhere, you can generate detailed customer information, daily transaction records, deliveries and pickups, overbooking situations, and late payments. 

These in-depth reports can be fully customized to make it easier to track your most important KPIs, and thanks to the cloud-based nature of InTempo, they’re available anywhere, at any time, on any device. 

InTempo Pricing

The price you pay for InTempo is set when you book a demo with their sales team.

• Visit InTempo

How to Choose the Best Party Rental Software for Your Business

As you’ve learned by now, any one of the platforms above could be considered the best party rental software depending on your current circumstances and priorities. 

With this guide, we’ve strived to highlight what each platform does best to help you make an informed decision about which software packages are the best fit for you, your business goals, and your budget. 

After all, though TapGoods Pro is the best all-round solution thanks to the way it effortlessly blends all the features of top inventory management software with bookings, sales, and payments, you might prefer to take advantage EZRentOut‘s excellent CRM if improving customer service is your top priority. 

On the other hand, if you’re still in the early days of building your business, you’d probably want to at least consider Booqable, as it allows you to create an online store with all the backend management features any event rental business could ask for. 

Speaking of just starting out, be sure to read our guide on how to start a party rental business to help you hit the ground running.